Add equipment hire bookings to your website

Your website already shows people what you hire out. Now you’d like them to choose an available date, make their selections and pay—without every booking needing a conversation first.

I can add the equipment hire booking system used for Bounce Haus Co to a compatible WordPress and WooCommerce website, with the booking screens styled to match your existing design.

A clear path from choosing to booking

Customers work through the hire option, date and time, relevant choices and extras, setup questions and a review of their selections. The system checks equipment availability and creates a temporary reservation when they add the hire to their cart.

The information they provide becomes part of the booking. They pay through your configured payment gateway and receive the relevant emails as the booking progresses.

You get the connected admin process too: a calendar and booking records, manual bookings, changes, payment requests, cancellation, returns and bond handling.

What you can do with it

Sell equipment and packages

• List individual equipment, packages and extras, with shared physical stock.
• Configure hire lengths, overnight options and prices.
• Offer paid or included choices with photographs.
• Ask required, optional or conditional follow-up questions.
• Reserve equipment attached to a customer’s answer.
• Offer relevant extras or require an item when an answer makes it necessary.
• Add hourly staff assistance to a hire.

Check whether you can fulfil the booking

• Check overlapping equipment bookings, package components and temporary holds.
• Allow for setup, pack-down, travel time and crew/staff capacity.
• Set customer start-time windows, crew hours, closed dates and minimum notice.
• Limit the number of bookings per day.
• Block equipment for maintenance and see warnings where existing bookings are affected.

Handle charges and changes

• Set postcode delivery charges or optional driving-distance bands.
• Send out-of-area bookings for owner approval after the disclosed payment step.
• Apply configured special-date surcharges.
• Charge a refundable bond once per booking.
• Create manual bookings with payment links or recorded external payments.
• Reschedule bookings and request an additional payment where the configured date surcharge changes.
• Cancel a pre-delivery booking, release its reservations and record the refund handling separately.
• Record returns, assess bonds and issue full/partial refunds through a supported gateway or record repayment by hand.

Keep the information moving

• Built-in customer confirmation, payment, change, cancellation, approval and bond-outcome emails.
• Optional customer reminders and operational staff alerts.
• Editable templates, email branding, send history and retries.
• A dashboard, calendar, booking search and activity records.
• Operational reports, equipment-use summaries and accounting CSV export.
• Editable booking wording and recorded acceptance of your configured hire terms.

What I’ll set up

I’ll add the booking system to your WordPress and WooCommerce website and style the booking screens to match. You can add your products, package contents, prices and business settings yourself, or ask me to help with that too.

You’ll have operating instructions and 30 days of support from launch if something breaks or you get stuck. After that, I’m still around; I’ll explain any costs before doing further work.

Who could use it?

Equipment and event hire businesses are the closest fit: furniture, decor, audiovisual equipment, wedding setups, outdoor cinemas and similar timed hires.

It’s the equipment hire booking flow used for Bounce Haus Co. If you’re thinking about classes, consulting appointments or another booking model, tell me about it so we can work out what would need to change.

A few examples of what that can cost

These are indicative prices to give you an idea. Contact me for a quote for your precise build. Extra features and adaptations can be quoted as part of that conversation. Hosting, payment-processing fees and any optional third-party services are separate.

Show me your website and tell me how you take bookings now.

Ask me about your build