A website for your equipment hire business

You’ve got things people want to hire. They need to see what’s available, choose a date, understand the options and pay. You need to know you can actually deliver the booking.

I’ll build you a website that connects those two sides of the job, with a design that feels like your business and a booking system that keeps track of the work behind the sale.

Customers can organise their booking without waiting for a reply

Show people your equipment, explain what’s included and let them work through their choices. Available dates and start times, hire lengths, packages, extras and relevant setup questions all form part of the booking journey.

The system checks availability as they make their selections and reserves the equipment when they add the booking to their cart. They can review the details, pay online and receive their booking email.

If the customer’s answer creates another question—or means they need another item—we can configure that too. No nearby power? Offer a generator. Choosing a particular styling option? Reserve the equipment that goes with it.

The booking needs to work for you too

The same equipment might be offered on its own, included in several packages and available as an extra. It still needs to be available when somebody books it.

Shared stock checks account for those connections, along with setup, pack-down, travel allowances, operating hours and crew capacity. You decide your notice period, daily booking limit, closed dates and other settings.

After the sale, the dashboard gives you a place to manage bookings, payments, delivery and collection, changes, returns and bonds. The built-in emails follow those actions, so you don’t need to assemble separate email automations to get the basic process working.

What the booking system includes

Equipment and customer choices

• Individual equipment, packages with shared components and optional extras.
• Quantities owned, hire lengths and prices, including overnight options.
• Required or optional choices, choice photographs and conditional follow-up questions.
• Choices that add a charge, reserve equipment or offer another relevant product.
• Items that can be booked independently or only within another hire.
• Optional hourly staff assistance added to a hire.

Availability and delivery

• Available-date and start-time selection, temporary reservations and checkout availability checks.
• Equipment, package-component, crew and staff-capacity checks.
• Setup, pack-down and travel-time allowances.
• Editable weekly hours, closed dates, minimum notice and daily booking limits.
• Postcode delivery charges and bookings that need your approval.
• Optional driving-distance charges, with a free-distance allowance and distance bands.
• Fixed or percentage special-date surcharges.

Managing the booking

• A calendar, booking list, search and individual booking records.
• Manual bookings and records of payments received outside the website.
• Rescheduling, additional-payment links and payment-email resend controls.
• Pre-delivery cancellation, released availability and a separate recorded refund decision.
• Equipment maintenance blocks and warnings about affected bookings.
• Delivered/returned tracking and bond assessments, including full refunds or partial retention.
• Booking history, operational reports and an accounting CSV export.

Communication and owner controls

• Built-in booking, payment, amendment, cancellation, approval and bond-outcome emails.
• Optional customer reminders and staff delivery, collection and assessment reminders.
• Editable email wording and branding, delivery history and failed-send retries.
• Editable booking instructions, product questions, prices and business settings.
• Terms acceptance recorded against a configured version of your hire terms.

A website that looks like your business

We’ll agree on a branded design and build the pages around what you hire out and how customers choose it. Your equipment photographs, package information and booking screens will feel like parts of the same website.

See the Bounce Haus Co case study.

Who could use this?

Party furniture, wedding decor, audiovisual equipment, picnic setups, outdoor cinemas, photography equipment and similar hire businesses are all good starting points. Tell me what you hire out and how your bookings work, and we’ll work out how the system could fit.

Working together

Bring your branding, photographs, prices, product information and business policies. I can build the website for you to populate and configure, or help with the content and product setup too.

You’ll have operating instructions and 30 days of support from launch if something breaks or you get stuck. After that, you can still come back for help; I’ll explain any costs before doing the work.

Your domain, hosting, payment-processing fees and any optional third-party services are separate from the build price.

A few examples of what that can cost

These prices give you an idea of what’s possible. Contact me for a quote for your precise build, including any extra features you have in mind. Timing depends on what we’re building and having the information we need ready to go.

Tell me what you hire out. We can work out what your website needs to do.

Ask me about your build